16th EASA Biennial Conference
New anthropological horizons in and beyond Europe
The Call for Panels is open and closes on 21 October.
The Call for Labs and the Call for Papers will both open on 2 December, the Call for Films on 1 November.
- Do panels have to be on the conference theme?
- The rules
- NCN panels
- Network panels
- Panel selection process: criteria and procedure
- Instructions to convenors of accepted panels (for later in the process)
- Length of panels
- Convenor responsibilities
- About the Call for Papers process
- Timing of presentations
- Pre-circulation of papers
- Communication between authors/convenors
Do panels have to be on the conference theme?
While adherence to the conference theme is NOT a criteria for panel selection, EASA encourages conveners (those proposing/organising a panel) to make an effort to address issues outlined in the theme. Please read the information below and then click the button that follows to reach the proposal form.
This year, EASA would like to encourage the submission of various panel formats:
- (Traditional) panels with 5 papers per 105-minute session (up to a maximum of two sessions).
- Roundtables: a group of scholars (no more than 5) discuss themes/issues of general scholarly interest in front of (and subsequently with) an audience. While a roundtable can include short (5-10 min) provocations/presentations, the main idea is to create a lively debate, not to focus on any one presenter. In your roundtable proposal, you may list/name the participants in your long abstract, or you may leave the list open and take in 'provocation/presentation' proposals during the Call for Papers and subsequently choose five of those to be on the roundtable.
N.B. Please append the format to the title of your proposal e.g. Ethnographic encounters with riders on the storm [Roundtable]
- Fast-paced presentation panels using Pecha Kucha, Ignite or Lightning Talks type formats.
N.B. Please append the format to the title of your proposal e.g. Anthropologies of the Celebration of the Lizard [Pecha Kucha].
- Labs or Laboratories: the ultimate alternative format characterised by experimentation, collaboration, interaction, improvisation will have a separate call that will open on 2 December.
- “Nearly Carbon Neutral” panels: with an eye to the vital importance of reducing our biennial conference’s carbon footprint, EASA2020 will trial one stream of virtual, webinar-style presentation and discussion panels, fully embedded within the conference. To this end we invite proposals for webinar panels on any aspect of the conference theme. (See practicalities information below).
N.B. Please append the format to the title of your proposal e.g. Anthropology and climate change [NCN]
- Panels should have at least two co-convenors (panel organisers) from different institutions, and ideally from different countries.
- At least one of the convenors must have a PhD degree.
- ‘Each conference role once rule’ - delegates (those attending the conference) may only make one presentation each. It is allowed to be a co-author on additional papers if you are not the one presenting them. In addition, a delegate may also convene once (be that a plenary, panel, lab or roundtable) and be a discussant or a chair in one plenary session, panel, or roundtable. Roundtable participation counts as being a discussant, not a presenter.
- All convenors and presenters must be members of EASA (during 2020), and pay their subscription before the conference. You need not conform to this rule when making your proposal, but must address it after your proposal has been accepted.
- EASA requires all accepted panels to be open to paper proposals through the website: panels should not be organised as 'closed' sessions, although roundtables can be.
- When proposing an EASA network panel, please inform the network convenors of your proposal before submitting it. The network name must be appended to the title of the proposed panel. e.g. Latest research in soul kitchens [Anthropology of Food Network].
- All attending the conference, including panel convenors, paper presenters, discussants and chairs, will need to register and pay to attend.
Panel convenors and presenters will pay a minimal registration fee for virtual attendance, and NOT be physically present in Lisbon. To reduce possible technical challenges, presenters will be asked to prepare, record and upload presentations in advance (visuality and experimentation encouraged, guidance provided). However they will login to the Zoom webinar during the conference for a live question and answer session with a discussant. The NCN panels will be streamed on the website for wider consumption, but also projected within the conference venue, so that conference attendees in Lisbon will be able to participate in-person (or online). The NCN panels will be recorded and made available online for subsequent viewing and commenting.
Comprehensive technical support will be provided for panel proposals and presenters. The trial will be fully evaluated and will be used to develop future provision. If you would like further information about the concept, or have queries about whether your panel would work in this format, contact conference(at)easaonline.org.
For further detail on this initiative read this background.
EASA networks can propose network-related panels. In such cases the network name needs appending to the title of the proposed panel (e.g. Latest research in soul kitchens [Anthropology of Food Network]).
The Scientific Committee is committed to having a diversity of themes and fields represented at the conference, so while Networks are asked to encourage members to submit panel proposals, networks’ proposals will be judged like all others, on academic merit.
Networks please note: networks cannot be guaranteed an accepted panel, as was the case in previous biennials.
Panel selection process: criteria and procedure
We can host a maximum of 2000 delegates, which from experience suggests approximately 180 panels. This is likely to be below 50% of the number of proposals received.
Criteria for accepting panels
The Scientific Committee will decide which proposals to accept based on:
- a) compliance with 'the rules' (see above)
- b) on clarity, cohesion, reliability and academic rigour (quality)
- The Scientific Committee will pay attention to different anthropological traditions and topics.
- All proposals must be made via the online form.
- Proposals should consist of a panel title, a short description of <300 characters, and an abstract of <250 words.
- The proposal may also include the names of any chairs or discussants, although these can be added subsequently using the login environment, Cocoa. Please use the convention of Firstname Lastname (Institution). (Where convenors will take these roles, you need not re-enter their names.)
On submission of the proposal, the proposing convenor (not the co-convenors) will receive an automated email confirming receipt. If you do not receive this email, please first check the login environment (click login above) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; and if it is not, it means you need to re-submit.
Proposals will be marked as pending until Scientific Committee decisions are publicised on 21 November. On that date proposals will be marked as accepted/rejected and the conference administrators will inform you of the decision.
Instructions to convenors of accepted panels (for later in the process)
Length of panels
Given the competition over resources (panel proposals outweighing available time slots) and the stated desire by many members to be able to attend more panels than just the ones they are active in (convening/speaking), EASA2020 will continue to have panel sessions of 105 minutes and panels will be limited to a maximum of TWO consecutive 105-minute sessions, each of which can hold a maximum of 5 papers. The conference can thus accept more, shorter panels giving more choice to both paper proposers and delegates. Consequently panel convenors may accept a maximum of ten papers in their panel. However accepting four papers per session is acceptable.
It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet EASA's requirements. To that end, convenors should not only communicate their decisions over paper proposals as detailed below, but also later in the process, email the panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (each author’s registration status can be seen in the convenor’s login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw convenors should mark these withdrawals in the login environment to inform the organisers.
About the Call for Papers process
Later, when papers have been accepted/rejected, convenors are requested to administer their panels via EASA’s login environment (note the Login link in the menu above). Convenors should login to insert any specific timing requests to do with their panel into the ‘Requested timing’ field, add the names of chairs/discussants and to manage paper proposals. Co-convenors cannot be added/removed nor can panels be withdrawn through this environment - please email conference(at)easaonline.org to do this.
When papers are proposed via the website, they will be proposed to specific panels. Convenors will receive a summary email of the proposal. Convenors are welcome to acknowledge proposals by email, and even ask contributors to edit their abstracts by logging in themselves. When the call for papers is over, convenors must indicate their decisions over whether to accept/reject proposals through the login environment. If an author later emails to withdraw their paper, the paper should be marked as 'Withdrawn' in the login environment. The papers can be placed in order via the login environment.
Panel proposers can use the login link in the toolbar above to edit their proposals.
Timing of presentations
How you allocate the time of your sessions is largely your decision. The EASA norm is to allot each presenter a maximum of 25 minutes (for presentation and questions/discussion). The key is to respect the fact that many presenters have travelled a long way in order to be able to contribute and clearly need time to set out their argument. The division of a panel into sessions will be indicated in the programme, and the papers ordered within these sessions. While convenors may wish to amalgamate discussion time, where possible they should try to stick to the published distribution.
Pre-circulation of papers
EASA has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on loads of email traffic, authors can upload PDFs of their papers within Cocoa, which will then show as a downloadable file beneath their abstract on the public panel page on this site. It is your choice whether you instruct your presenters to make use of this.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system.
Any queries with the above please email conference(at)easaonline.org.