The Call for Papers and Labs is now closed.
The call for papers closed on 26 January 2026 with the conference receiving a total of 3319 papers, 100 films and 64 labs. The convenors will mark their papers by 9 March. As we are limited by the space available in July, convenors will have to make some very difficult decisions regarding which papers they accept.
Rules
1. There is a ‘one role just once, up to four roles altogether’ rule at EASA conferences. A delegate may:
- Present one paper
- Be a convenor of one panel
- Be a chair in one panel
- Be a discussant in one panel (participation in a roundtable counts as being a discussant)
We cannot stop you from making several proposals, but would urge you to be prudent, as so much time gets lost in the subsequent chasing for withdrawals, and the potential upset to panel convenors. (See some advice below*.)
2. All authors and panel convenors must be members of the EASA by the time they register for the conference (note that for presenting/convening, being a member of another WCAA organisation does not count), but one does not have be an EASA member in order to propose a paper and have it accepted (in other words, it’s fine to join once you’ve found out your paper has been accepted). However, as there’s usually a rush to join once registration opens, please try to sort it out beforehand to avoid delays in processing your conference registration.
There is a financial incentive to become an EASA member for all delegates, as non-members pay a higher registration fee (approximate fees will be published in due course).
3. All proposals must be made via the online form, not by email. There is a ‘Propose paper’ button in the title section of each open panel. Navigate to the panel you are interested in and click on the button to propose directly to that panel. Proposals sent to panel convenors during the call via email or messenger instead of the online form will not be considered as eligible for selection when the call ends.
Please also familiarise yourself with the full list of conference rules on the FAQs page.
Roundtables and Lightning panels
Please note that there are also roundtables and lightning panels (short format presentation panels) in the panels’ list. Not all roundtables are open (there will be no link for proposing a paper on a closed roundtable’s page), but some do take in contributions for short provocations.
Lightning panels are the only panels that will be allowed to accept more than 10 presenters per panel.
Do pay attention to the format of the panel you are applying to, and make sure you understand the requirements of alternative panel formats. If in doubt of what is expected of you, send a message to the panel convenors from the panel page.
Proposing a paper
Paper proposals must consist of:
- a paper title
- the name/s and email address/es of author/s
- a short abstract of less than 300 characters
- a long abstract of less than 250 words
All proposals must be made via the online form, not by email. There is a ‘Propose paper’ button in the title section of each open panel. Navigate to the panel you are interested in and click on this button to propose directly to that panel. If you then decide you’d like to propose to another panel, first click ‘Cancel’ on the proposal form, before returning to the panel explorer (otherwise you’ll remain locked into that panel).
On submission of the proposal, the authors will receive an automated email confirming receipt. If you do not receive this email, please first check the login environment via the link in the toolbar above, to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed. Co-authors can be added or removed, but papers cannot be withdrawn by the proposers themselves – for that, please email conference(at)easaonline.org
Proposals will be marked as pending until the end of the Call for Papers (26/01/2026). Convenors will then be asked to make their decisions over the papers proposed to their panel (by 19/02/2026) and to communicate those to the proposers, marking them up within the login environment.
Transfer process
To keep the acceptance rate across panels as high as possible, there will be no transfer process this year, as there will be no further spaces into which papers can be moved: papers will be accepted or rejected.
Policies and guidelines
Accessibility
We’d ask participants to ensure maximum accessibility wherever possible. See our guidelines.
Anti-harassment policy and how to report harassment
Reports of harassment can be made via electronic channels or made in person at the ‘purple point’ in the NomadIT office. See our guidelines.
On the Implementation Guidelines for the EASA Motion Concerning Collaborations with Israeli Academic Institutions
At the EASA2024 conference, a group of members presented a motion concerning collaborations with Israeli academic institutions in light of the ongoing systematic human rights violations in Palestine, Israeli war crimes, crimes against humanity and plausible genocide committed in the Gaza strip, calling on EASA to suspend collaborations with Israeli academic institutions, such as universities, colleges, research institutes, scholarly associations, think tanks, publications, and publishing houses. Following the public vote at EASA2024, where a high majority supported sending the motion to electoral vote, 1455 members voted in November 2024 (44.5% turnout), with 1137 (78%) voting in favour, 253 (17%) against, and 65 (4.5%) abstaining.
This means that panel proposers for EASA2026 should read and familiarise themselves with the implementation guidelines, and that selection of panels this year will take into account adherence to the guidelines.