17th EASA Biennial Conference
EASA2022: Transformation, Hope and the Commons
School of History, Anthropology, Philosophy and Politics at Queen’s University Belfast
26-29 July, 2022
Fees for EASA2022
EASA2022 in Belfast will be a hybrid conference. This means that delegates can choose between in-person (face to face) or virtual (online) participation.
Opening of registration is delayed because we are struggling to finalise the details/venue of the social event and cannot open registration until we have a replacement for the cancelled venue! Hopefully we can open on the 20th of May as all transfer papers have now been sorted and all panels timetabled. As all paper presenters and panel convenors must be members of EASA, please make sure you start the process by joining EASA via the membership page. All participants - panel convenors, authors, chairs, discussants, organisers, keynotes, plenary speakers, guests, volunteers, committee members and those without any specific role - must register in advance of the event, whether attending in Belfast face-to-face (f2f) or online.
Registration is by online form only and does not require instant payment. Your registration will be manually processed and an invoice with payment information emailed after a few days. Payment can be taken online by credit card or bank transfer, and invoices should be settled within 15 days.
How much are conference fees?
Early bird fees for f2f participants will be:
Concession member (those with gross annual income below €25,000): 160 GBP
Member: 230 GBP
Non-member: 330 GBP
This fee includes f2f and online access to four days of conference sessions (in 2018 there were more than 180 panels and labs to choose from). It also includes an opening drinks reception, 4 lunches and 6 tea/coffee breaks, access to online chat/networking tools and session recordings. The conference dinner/party ticket is a charged-for extra, to be booked at the time of registration.
Early Bird prices for F2F participants will cease on 20 June (standard fees will be 75 GBP more expensive).
There are no daily registration rates for this event. Day-rates have always been a way to ensure access for those with care obligations and other reasons which limit time away. However in the context of hybrid format and the global ecological crisis, we would encourage those who can only attend for a day to register for online participation.
Early bird fees for virtual participation will be:
Concession member (those with gross annual income below €25,000): 50 GBP
Member: 100 GBP
Non-member: 150 GBP
The registration fee for virtual participation includes online access to all sessions, access to session recordings and online chat/networking tools. The deadline for online registration is July 6, after this point it will not be possible to register for online attendance.
Early Bird prices for virtual participation will continue until 20 June, when prices will rise by 40 GBP.
What are you paying for?
EASA2022 will be the first fully hybrid EASA conference - as requested by members. The aim is provide a rich conference experience for all, with access to every panel and plenary. However the labour involved in ensuring full participation for both f2f and virtual delegates is approximately half as much again as organising a virtual or f2f only conference. The conference is also being run as a close-to-carbon-neutral event, with the opportunity to attend virtually helping to reduce the carbon footprint.
EASA prioritises the attendance of precarious scholars using the full price and non-member fees to subsidise the low-income registration fee, and also through funding travel and accommodation of many of those on low/no income. We are proud of the fact that the concession rate is £160, compared to €170 in 2018 - yet for a fully hybrid event, four years on.
Why does running a hybrid event cost more?
While a virtual event has no lunches to pay for, it requires increased staffing and technical costs. A hybrid event has all the f2f costs, all the virtual costs, AND further costs relating to equipment, support and training (in the use of that equipment).
Each conference involves development and maintenance of the software for processing panel and paper abstracts and registrations, answering hundreds of emails a day, supporting panel convenors in their roles, planning events, creating timetables, facilitating communication, offering advice, taking payments, balancing the finances, training volunteers, maintaining a website with useful information for participants and finally seeing the actual event through, 24/7, both online and on-site. In addition in f2f/hybrid, there are venue and equipment/technology costs plus catering - albeit these are not charged to virtual attendees.
The Call for Funding is now open, deadline is on 22 May. Find the link to the page here.
EASA will give grants to some precarious scholars and students to partially cover registration fees (for online and in-person attendance), as well as other costs such as accommodation, travel, covid tests and visas for F2F participation. EASA is committed to subsidising attendance for precarious scholars, drawing on its reserves and is putting more than €30,000 Euros into waivers and travel grants. At previous conferences EASA was able to fund or partially fund the attendance of over 120 delegates.